eThekwini Municipality is seeking to fill an Administration Officer position responsible for coordinating, supervising, and controlling specific financial and administrative functions to support the Manager effectively.
Closing date: 06 December 2024
Purpose of the Job
To provide efficient administrative support to the Manager by coordinating various tasks and activities related to financial and administrative functions.
Responsibilities
- Coordinate specific procedures associated with administration and documentation processing.
- Implement systems and controls for receiving, updating, and recording transactional information related to Security Contracts.
- Assess financial requirements for advertised security tenders and capture data accordingly.
- Calculate wage determination increases for contracted security companies.
- Conduct inspections of contracted security companies regarding wage issues and related costs.
- Scrutinize invoices from security companies and reconcile them with actual deployments.
- Prepare payments to security companies.
- Address queries, complaints, and requests from stakeholders.
- Process all credit recoveries.
- Review daily deficiency reports and investigate irregular invoicing or overspending.
- Extract security management reports and forward them to relevant departments.
- Supervise and control subordinates.
- Develop and maintain a filing and indexing system.
- Undertake typing of correspondence, faxing, photocopying, and organizing stationery for the section.
- Attend departmental meetings, record discussions, and prepare minutes.
Requirements
Essential Requirements:
- Education: Grade 12 (NQF Level 4) or equivalent, along with an Administrative Certificate.
- Driver’s License: Valid motor vehicle driving license.
- Experience: 3 years of relevant experience, with at least 1 year in a supervisory role.
- Skills: Computer literacy is essential.
Preferred Requirements:
- Education: Diploma (NQF Level 6) or equivalent in the Administrative field.
- Experience: 4 years of relevant experience, with at least 2 years in a supervisory role.
Application Process
Interested candidates should prepare their applications according to the outlined requirements and apply via the link below: