Team Assistant Mining (People Living with a Disability)
Energy, Chemicals
Minimum Requirements
- High School / School Diploma or similar (Matric / Grade 12)
- 3+ relevant years
- BC_Communicates Effectively
- TC_Action Planning
- BC_Manages Complexity
- BC_Plans and Aligns
- BC_Drives Results
- TC_Office Administration
- TC_Planning and Organisation
- TC_Attention to Detail
- BC_Ensures Accountability
Responsibilities
- To provide administrative/secretarial services to the relevant team thereby also assumes responsibility for general departmental operations.
- To play a vital part in the administration and smooth-running of the team.
- To provide high level support services that impact the effectiveness of the managers and functional area.
- Manage day to day operational and administrative duties to provide support to the team.
- Arrange meetings, prepare agendas and keep complete and accurate minutes.
- Facilitate the workflow of managers by managing their diaries.
- Assist with the compilation and preparation of submissions.
- Issue approved discussion and management reports on same day or day after approval including updating thereof in the reporting module.
- Ensure all documentation distributed have a professional appearance, are free of review notes, mark-ups, spelling errors and comply with all format and branding requirements.
- Assist colleagues with correct report distribution by keeping the distribution list up to date with changes.
- Serve as a departmental resource for word processing, power point and spreadsheet application.
- Produce departmental correspondence and documents and maintain presentations, records, spreadsheets and databases.
- Manage the departmental travel and accommodation (local and abroad).
- Arrange both in-house and external events such as conferences, meetings.
- Log IT and operational problems and requests on behalf of the team and ensure that they are resolved.
- Answer telephone to take messages and respond to inquiries within assigned scope of responsibility.
- Develop and carry out an efficient documentation and filing system in order to maintain accurate storage and distribution of departmental records and files.
- Complete forms in accordance with company procedures.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Maintain schedule and arrangements for activities such as purchase, receipt, dispatch, and delivery of goods and services.
- Load PRs and invoices and follow-up on payments.
- Prepare and administer legal appointments.
