Judge’s Secretary
Retail
Minimum Requirements
- Applicants should be in possession of a Grade twelve (12) certificate.
- A minimum of one (01) year secretarial experience.
- A minimum of 20 modules completed towards an LLB, BA/BCOM Law.
- LLB Degree/ Bachelor of Laws and a valid driver’s license will serve as an added advantage.
- Candidate/s to pass a typing test.
- All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.
- Knowledge and skills: Excellent communication skills (verbal & written)
- Computer literacy
- Numerical skills
- Attention to detail
- Planning, organizing and control
- Problem solving and decision-making skills
- Customer service oriented
- Interpersonal skills
- Conflict management and strong work ethics
- Professionalism
- Ability to work under pressure and meeting deadlines
- Results driven
- Honesty and trustworthy.
- Observance of confidentiality.
Responsibilities
- To ensure attendance and screening of all incoming and outgoing calls.
- To ensure that appointments and meetings of the Judge are diarized.
- To ensure that the judgments are typed, and correspondence is appropriately captured and saved in the correct locations and safeguarded.
- To ensure that signed Judgments and orders are properly handed down in person in court and/or virtually.
- To ensure that draft judgements are expeditiously handled and typed.
- To ensure all visitors in the Judge’s Chambers are received, screened and their queries are attended to.
- To ensure that all incoming and outgoing documents are recorded and filed.
- To ensure that stationery for the Judge is ordered and collected.
- To ensure that the court files are ready, the Judge has access to all his allocated files and documents in the file on time as per duty roster.
- To ensure that all files received from various sections(s) are verified by the Registrar of that section.
- To ensure that the Judges Chamber register of reviews is up to date and signed on receipt and return of review files to the review Clerk.
- To ensure that the register/template for the reserved judgements is updated timeously and that the Statistics Officer as well as the office of the Judge President is notified when judgement remains outstanding and/or has been handed down.
- To ensure that transcribed judgements from transcribers reach the Judges for approval and signature.
- To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
- To ensure that the Heads of Argument from various stakeholders are received, filed and verified.
- Informing parties involved via e-mail and or the time telephonically of time and date when reserve judgements will be handed down, further notifying them on how the judgement will be handed down.
- To ensure that the bench book of the Judge is prepared, and files are in court before the court starts or before the Judge enters the court.
- To ensure that all stakeholders involved are present in court before commencement of proceedings.
- To ensure that all cases are called and recorded as per court roll.
- Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters.
- To ensure that the correct Oath ID or declaration is administered in court, when required.
- To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly.
- To ensure that the correct order is endorsed on the file and or on Case lines after it was granted by Judge in court.
- To ensure that all the travel and accommodation arrangements are in order on time, attend to sign the documents being signed prior approval.
- To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer.
- To ensure that the car is booked for either maintenance and service, receive the pre-authorization for the Judge’s vehicle.
- To ensure the submissions of Cell phone and 3G data claims for process purposes.
- To ensure that court roll(s) are submitted to the Statistical Officer on or before every Friday.
- To ensure that all updates on the loose leafs in the Judge’s library are attended to.
