Fuel Co - Ordinator
Security, Facilities Management
Minimum Requirements
- High attention to detail
- Good understanding of fleet operations and vehicle performance
- Proficiency in Excel and fleet management systems
- Ability to work independently and under pressure
- High level of integrity and accountability
- Preferred Attributes
- Knowledge of fuel fraud detection and prevention
- Understanding of telematics and fuel optimization tools
- Environmental Health and Safety Activities
- Ensure compliance to EHS policies and procedures within are of responsibility
- Ensure all work practices are performed according to standards and procedures
- Practices are performed according to standards and procedures
- Work assessment is done according to standards and procedures
- Ensure that all subordinates practice good housekeeping in their places at work
- Ensure compliance to required PPE usage for all subordinate employees according to procedures
- Reduction of accidents / incidents through the utilization of safe work procedures
- Conduct regular audit and assessments checklist examinations to identify any deviations and initiate corrective action where required through coaching, mentoring and discipline
- Responsible for safety ratings achieved within their specific area of responsibility
- Ensure that subordinates are properly trained in specific safe working practices relevant to the site
- The creation of safety awareness amongst subordinates through communication of EHS information, lessons learned and cardinal rules
- Ensure Environmental Health and Safety aspects are communicated on all forums and meetings and records and minutes of these meetings are kept
- Identify threats
- Make recommendations on weaknesses
- Implement action plan to counter threats
- Adherence to all policies and procedures
- Maintain corporate image
- Management Profitability Targets Activities
- Absenteeism rates to bed managed
- Overtime must be managed and authorized
- Wages cost not to exceed budgeted costs per site
- Goal setting
- Planning / prioritizing
- Organizing
- Monitoring
- Driving and managing change
- Driving for results
- Communication direction
- Self-development
- Customer focus
- Teamwork
- Attention to detail
- Problem solving / mental alertness
- Communication (verbal and written)
- Computer literacy
- Interpersonal relation
- Leadership
- Financial knowledge
- Problem solving
- Decision making
- Good listener
- Pro-active
- Assertiveness
- Ability to handle pressure
- Honesty
- Integrity
- Reliability
- Negotiation skills
- Measurement Instrument
- Behavioral Attributes
- We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees the choice made is purely on merit, historically disadvantaged candidates and black female candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria
- Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate
- Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful
- Strong analytical and numerical
- Strong communication and problem-solving
- managing large or mixed vehicle fleets
- Be conversant with role
- Analytical and critical thinking
- Communication
Responsibilities
- Fuel Attendants
- Labour Relations Act
- S.O Standard
- Monitor daily, weekly, and monthly fuel consumption for all fleet vehicles
- Manage fuel cards, pin codes, limits, and driver allocations
- Investigate fuel discrepancies, abnormal usage, pilferage, and misuse
- Reconcile fuel transactions against mileage, routes, and vehicle logs
- Ensure compliance with company fuel policies and procedures
- Cost Control & Reporting
- Analyse fuel spend and identify cost-saving opportunities
- Prepare fuel consumption and cost reports for management
- Support budgeting and forecasting for fleet fuel expenses
- Fleet & Driver Support
- Coordinate with fleet, maintenance, and logistics teams regarding fuel issues
- Train drivers on fuel-efficient driving practices and company fuel policies
- Address driver fuel-related queries and resolve fuel card issues promptly
- Systems & Data Management
- Maintain accurate fuel records in fleet management systems
- Ensure correct vehicle and driver data is linked to fuel transactions
- Assist with fleet audits and internal/external compliance checks
- Supplier & Contract Management
- Liaise with fuel suppliers regarding billing, card issues, and service performance
- Verify invoices and resolve discrepancies with suppliers
- Assist in evaluating supplier performance and pricing structures
- Major Outputs
- Happy satisfied clients/Branches
- Motivated staff
- Quality Controls
- The Fuel Coordinator is responsible for monitoring, controlling, and optimizing fuel usage across the regions vehicle fleet. This role ensures accurate fuel data management, cost control, compliance with policies, and supports efficient fleet operations
- Supervision received (reporting to): Regional Transport Manager
- Supervision exercised (Subordinates)
- Governance Structures (Applicable legislation)
- of the position
- (Not totally inclusive)
- and accountability in terms FSS EHS policies and procedural
