Administrative Officer: Supply Chain Management (Governance -Transport)
Healthcare, Government, Public Service
Minimum Requirements
- Appropriate experience in Supply Chain Management practices and systems with specific knowledge and exposure to the Transport environment.
- Computer Literacy particularly in Word and Excel. High level of excellence in accurate data capturing and recording. Excellent human relations abilities and telephone skills.
- Senior Certificate (or equivalent) with Mathematics and /or Accounting as a passed subject and /or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post.
- A valid (code B/EB) driver’s licence.
Responsibilities
- Ensure official appointment of Transport representatives Maintain an updated vehicle asset register for Head Office Fleet.
- Analyse the utilisation of Head Office’s Fleet.
- Arrange Inspections of Head office GG vehicles and administrative processes.
- Complete Head Office vehicle condition assessments Investigate and follow up on misuse cases reported by GMT.
- Proper administration of fleet in relation to vehicle licencing, vehicle servicing, traffic violations, misuse, accidents, damages, invoicing, and payments.
- Ensure monthly capturing of all Head Office’s vehicle odometer readings.
- Monthly reconciliation of Head Office invoices and odos captured.
- Effective Head office Transport reporting.
- Keep record of the need analysis on a regular basis to assist with the procuring and replacing of government vehicles.
- Keep up to date with replacement of vehicles.
- Assistance and support to Head Office Fleet users.
- Ensure complete and accurate registering of driver details on the Fleetman system.
- Supervision of Staff.
- Assist the Assistant Director and Senior admin Officer with tasks assigned.
- Handling of ad hoc tasks.
