Administration Clerk: Support (Support Services)
Healthcare, Government, Public Service
Minimum Requirements
- Appropriate office administration experience.
- MS Office Computer intermediate literacy (MS Word/ Excel/ Powerpoint). Computer skills (MS Office, Excel, and Word- databases, pivots, formatting, graphs, writing skills and typing). Report writing skills, Analysing skills. Telephone etiquette. Organising and interpersonal skills.
Responsibilities
- Render an office management support service to the Deputy Director: Support Services and Estate Management that oversees Food Management
- General Support Services
- Security and Estate Support, Environmental Hygiene and Cleaning Services, as well as Facility/Property Management that include information w.r.t infrastructure projects on the estate.
- Responsible for organising the diary of the Manager that include scheduling meetings, managing, organising and filing documents for the Manager.
- Scan submissions and documents received for accuracy, re-direct where necessary/ ensure compliance before presenting to the manager to signs off.
- Build relations between components, stakeholders and Management.
- Organise diary by prioritizing overlapping meeting requests and arranging secunda, if necessary.
- Request documents from line managers required to meet deadlines on behalf of Deputy Director: Support Services.
- Assist with any other adhoc requests as and when the need arise pertaining support services.
- Manage the office in absence of the Deputy Director: Support Services.
- Type minutes of meetings, distribute minutes for meetings as required and relief at the office of the Director: Finance, when applicable.
