Personal Assistant
Healthcare, Government, Public Service
Minimum Requirements
- An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Qualification on a higher level may also be accepted on condition that the subjects of the qualification align to the functions as per the attached job description.
- Willingness to travel. Willingness to work after hours. Valid (Code B/EB) driver’s license.
- Appropriate experience in rendering secretarial and/or administrative support services to management or senior management.
- Secretarial and Office Management. Document, presentation and spreadsheet compilation. Advanced knowledge in MS Excel, MS Word, MS PowerPoint, MS Outlook, MS Teams. Excellent interpersonal and administrative organisational skills. Project Management. Presentation and report writing. Ability to function in a team. Ability to interact with people at all levels of society. Ability to analyse numbers and read reports.
Responsibilities
- Render a secretarial/office management service to the manager (front office management, typing, filing, excel reports/graphs, drawing up PowerPoint presentations, etc.).
- Provide diary management and meeting support to the manager (arrange meetings & travel arrangements, taking minutes, collation of documents, etc.).
- Provide administrative support to the manager (collate/compile reports, manage leave registers, co-ordinate training, etc.).
- Provide finance and supply chain support to the manager (processing of claims, procurement of standard items, management of petty cash).
- Supports the manager with the administration of the manager’s budget.
