Assistant Director: People Management Records
Retail
Minimum Requirements
- An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); a minimum of 5 years relevant experience in records management within the public sector; a valid (Code B or higher) driving licence.
- NB: People with disabilities that restrict driving abilities but who have reasonable access to transport may also apply.
- Knowledge and understanding of the following: Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts; records management standards; management principles and practices, retention scheduling and disposal authorisations; legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions
- Project management; operational management practices
- Labour Relations legislation and regulations; performance management in general; policy development, and operational management, monitoring and review processes; modern systems of governance and administration; public service procedures, processes and systems.
Responsibilities
- Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments: Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC
- Establish and maintain an electronic records management system.
- Management of the archiving/disposal processes.
- Management of the Document Control unit at the People Management Walk-in Centre.
- Provide a Messenger/collections/courier service
- Plan for and distribute the work allocated to the People Management Registry; review existing, or develop, new procedures for the People Management Registry.
- Conduct a Risk Analysis for the registry functions.
- Maintain the registry risk register.
- Compile and maintain approved records classification system for paper-based and electronic records.
- Monitor and supervise the quantity and quality of outputs delivered by the registry.
