Properties Financial Co-ordinator
Retail, Apparel / Fashion
Minimum Requirements
- Relevant tertiary qualification in finance, accounting or a related field (BCom, BTech, National Diploma or equivalent).
- Minimum Grade 12 with a strong numerical background will be considered alongside equivalent work Requirements .
- Strong interpersonal and communication skills, both written and verbal.
- High stress tolerance and ability to perform consistently under pressure.
- Resilience and adaptability in a dynamic, fast paced finance environment.
- High degree of integrity, trustworthiness and professional accountability.
- Collaborative team player who is willing to support and coach colleagues.
- Minimum Grade 12 with a strong numerical background will be considered alongside equivalent work experience.
- Minimum 3 to 5 years' experience in an accounting or property finance environment.
- Proven exposure to utility verification, rates processes and municipal billings.
- Strong understanding of lease accounting flows, debtors/creditors, accruals, VAT principles and reconciliations.
- in a multi-entity or group company environment will be advantageous.
- Strong computer skills (Microsoft Office / Excel skills), including proficiency with large volumes of financial data.
- with property management or ERP systems (Oracle or similar).
- Ability to learn new systems quickly and adapt to evolving processes.
- Competency in preparing journals, reconciliations, budgets and GL accounts.
- Exceptional attention to detail and commitment to accuracy across high volumes of transactions.
- Strong analytical and problem-solving skills with the ability to work independently and make sound decisions.
- Excellent planning and organisational skills; ability to manage and meet multiple deadlines simultaneously.
- Truworths is seeking a Properties Financial Co-ordinator to play a pivotal role within our Properties Department.
- This role is critical to ensuring the accuracy, integrity, and smooth management of all property-related financial transactions across multiple group companies.
- In this dynamic position, you will take ownership of key processes such as rent book management, reconciliations, budgeting, and financial reporting, while working closely with both finance and property stakeholders.
- If you thrive in a fast-paced environment, have a passion for accuracy, and enjoy working at the intersection of finance and property operations, this could be the ideal opportunity for you."
- Qualifications and Experience Relevant tertiary qualification in finance, accounting or a related field (BCom, BTech, National Diploma or equivalent).
- Behavioural Competencies:
- High degree of initiative; proactive, self-starting and able to anticipate Key Responsibilities Rent Book and Utilities Verification:
- Verify accuracy of monthly rent books across all group companies and sign off payment on completion of all verification processes.
- Review and verify accuracy of lease renewal schedules.
- Check and record reasons for month-to-month variances in rental charges.
- Review and verify weekly ad hoc payment batches for variable charges (electricity, water, effluent, refuse etc.) against invoices and meter reading slips.
- Verify total spend per company to ensure each entity is paying correctly.
- Match bank confirmations to reports generated by the company’s in-house property management system (TPS). Rates Verification:
- Review and verify municipal accounts and ensure accuracy of landlord rates calculations; query and resolve discrepancies directly with landlords.
- Authorise rates increases on TPS and retain electronic copies of all current and past calculations.
- Proactively engage landlords to submit rates increase calculations timeously.
- Coach and support team members to resolve complex rates calculations and queries. Landlord Reconciliations:
- Oversee reconciliation of landlord statements and accounts, ensuring reconciliations are accurate and up to date.
- Raise and escalate queries to management level on the landlord side and ensure prompt resolution of problem accounts.
- Conduct regular sessions with team members to address and clear difficult landlord reconciliation matters.
- Monitor and reduce outstanding reconciliations on an ongoing basis. Month-end Accounting:
- Prepare monthly journals for all group companies, including turnover accruals, bank journals, cost centre splits and verification of back charges (rates, electricity, etc.).
- Prepare and maintain all property-related GL accounts.
- Ensure all month-end tasks are completed accurately and within required deadlines. Budgeting: Company Rentals and Variable Charges:
- Prepare annual budgets for all rental and related costs across all group companies.
- Gather, Responsibilities Rent Book and Utilities Verification:
- Gather,
- and Experience Relevant tertiary qualification in finance, accounting or a related field (BCom, BTech, National Diploma or equivalent).
Responsibilities
- Rent Book and Utilities Verification:
- Verify accuracy of monthly rent books across all group companies and sign off payment on completion of all verification processes.
- Review and verify accuracy of lease renewal schedules.
- Check and record reasons for month-to-month variances in rental charges.
- Review and verify weekly ad hoc payment batches for variable charges (electricity, water, effluent, refuse etc.) against invoices and meter reading slips.
- Verify total spend per company to ensure each entity is paying correctly.
- Match bank confirmations to reports generated by the company’s in-house property management system (TPS). Rates Verification:
- Review and verify municipal accounts and ensure accuracy of landlord rates calculations; query and resolve discrepancies directly with landlords.
- Authorise rates increases on TPS and retain electronic copies of all current and past calculations.
- Proactively engage landlords to submit rates increase calculations timeously.
- Coach and support team members to resolve complex rates calculations and queries. Landlord Reconciliations:
- Oversee reconciliation of landlord statements and accounts, ensuring reconciliations are accurate and up to date.
- Raise and escalate queries to management level on the landlord side and ensure prompt resolution of problem accounts.
- Conduct regular sessions with team members to address and clear difficult landlord reconciliation matters.
- Monitor and reduce outstanding reconciliations on an ongoing basis. Month-end Accounting:
- Prepare monthly journals for all group companies, including turnover accruals, bank journals, cost centre splits and verification of back charges (rates, electricity, etc.).
- Prepare and maintain all property-related GL accounts.
- Ensure all month-end tasks are completed accurately and within required deadlines. Budgeting: Company Rentals and Variable Charges:
- Prepare annual budgets for all rental and related costs across all group companies.
- Gather, Responsibilities Rent Book and Utilities Verification:
- Gather,
