Ward Administrator - Theatre (For Differently Enabled Candidate) – Applicants Must Have a Disability Certificate
Healthcare, Hospitals
Minimum Requirements
- 2-3 years’ experience in administration position.
- Computer literate.
- Knowledge of SAP IS-H is advantageous.
- In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.
- Grade 12 or equivalent NQF Level 4 Qualification.
- Business Administration and / or Secretarial Qualification.
Responsibilities
- Grade 12 or equivalent NQF Level 4 Qualification.
- Business Administration and / or Secretarial Qualification.
- Answers the telephone in a friendly and professional manner.
- Takes messages for staff, patients and doctors.
- Document bookings from the Bed Booking Clerks and allocate beds to new patients in the ward.
- Admit the patient into the ward.
- Ensure all new admissions are on the patients name board with the time and date of theatre.
- Update patient board when patient arrives
- Welcome the patient.
- Accompany the patient to his/her room
- Ensure the patient receives a ward information form.
- Place patient stickers in the Ward Admission Register.
- Clinical work station must be accurate-check that the patient is in the correct room and bed. Correlate SAP, CareON and IMT( Correct patient in correct bed)
- Ensure suitable arrangements are made with the ward that patient is being transferred to or from.
- Ensure the transfer form has been completed by the relevant nurse and filed in the patients file- (Non-CareON hospitals)
- Obtain a bed number and unit and hospital for any interfaculty transfer
- Inform and confirm the relevant nursing staff about the transfer arrangement. Ensure that Transfer process has been completed on CareON by the relevant nursing staff.
- Ensure the doctor and the patients families are informed of the transfer.
- Ensure ward transfer are done timeously on SAP.
- Inform the patients’ family of discharge when requested.
- Ensure the patient is discharged timeously on SAP.
- Ensure that discharge process has been completed on CareON by the relevant nursing staff.
- Ensure discharge files are accurately completed and sent to billings.
- Assist Nursing Staff to make follow up appointments for the discharged patient.
- Assist with staff shift planning in the ward if required.
- Schedule nursing staff hours on Kronos system. Assist with editing of time cards on Kronos.
- Ensure that the nursing staff are informed of new memorandums distributed by the business. Update internal communication book and unit specific digital group.
- Transcribe off duties to staff allocation book.
- Take minutes of staff meetings.
- Assist the Unit manager with stock related issues.
- Capture manual charge sheets when required.
- Assist with management of stock in the absence of a Stock Controller. Work closely with the allocated stock controller to ensure optimum stock levels.
- Ensure stock levels are at the required levels (stationery and ward stock).
- Maintain excellent customer care with all ward stakeholders.
- Capture required data onto SAP.
- Ensure patient name board is kept updated.
- Do daily hospitality rounds in unit.
- Do daily FAD rounds in unit and provide feedback to Unit Manager.
- Check that all TVs and bells are in working order and provide feedback to Unit Manger
- Ensure the delivery of flowers to patients.
- Complete job cards. Log job cards timeously and follow up on completion.
- Ensure that the nurse’s station & ward reception area is neat and tidy at all times. Ensure CareON charging station is clean and assist the UM/Shift leader with the control of the IPADS
- Ensure that patient statistics are captured.
- Update IMT daily - IMT-Merge patient information, Load devices, Stop devices, Check and load CRE and MRSA info
- Care ON-Update patient information
- SharePoint-Update death register
- Assist with linen control.
