Receiving and Dispatch Clerk
Food Service, Hospitality / Restaurants
Minimum Requirements
- Ensure orders are picked and staged accurately for dispatch according to pick slips, sales orders or dispatch notes
- Verify picked stock against documentation prior to loading, highlighting and resolving any shortages or errors
- Prepare and control dispatch documentation (delivery notes, waybills, PODs) and ensure all paperwork is completed and signed
- Maintain accurate records of all receipts and dispatches and assist with daily/weekly stock reconciliations, cycle counts and stocktakes
- Keep receiving and dispatch bays clean, organised and free from obstructions, complying with GMP, hygiene and housekeeping standards
- Follow all health, safety, PPE and traffic‑flow rules, reporting unsafe conditions, near misses and equipment defects immediately
- Optional (if licensed): Safely operate a forklift to move, load and unload pallets, perform pre‑shift inspections and ensure safe stacking and storage
- Prepare dispatch loads by wrapping, labelling and securing pallets or cartons to meet customer and transporter
- 1. Matric (Grade 12)
- 2. Minimum 2 years’
- in a warehouse, distribution or FMCG environment (receiving and/or dispatch)
- 3. Basic knowledge of warehouse operations, stock control and documentation
- with basic computer systems or WMS (advantageous)
- 5. Strong understanding of health, safety and basic food‑safety/GMP
- 6. Valid forklift license and certification (advantageous; required if expected to operate a forklift)
- 2. Minimum 2 years’ experience in a warehouse, distribution or FMCG environment (receiving and/or dispatch)
- 4. Experience with basic computer systems or WMS (advantageous)
- 5. Strong understanding of health, safety and basic food‑safety/GMP requirements
Responsibilities
- Receive incoming stock by checking deliveries against purchase orders, delivery notes or ASN documents (item, quantity, batch, expiry where applicable)
- Inspect received goods for visible damage, temperature issues and correct labelling; record and escalate discrepancies or damages
- Complete and capture Goods Received Vouchers (or equivalent) and other receiving documentation accurately and timeously
- Allocate storage locations and coordinate movement of stock to designated areas, ensuring FIFO/FEFO and traceability requirements are met
- Ensure orders are picked and staged accurately for dispatch according to pick slips, sales orders or dispatch notes
- Verify picked stock against documentation prior to loading, highlighting and resolving any shortages or errors
- Prepare dispatch loads by wrapping, labelling and securing pallets or cartons to meet customer and transporter requirements
- Prepare and control dispatch documentation (delivery notes, waybills, PODs) and ensure all paperwork is completed and signed
- Maintain accurate records of all receipts and dispatches and assist with daily/weekly stock reconciliations, cycle counts and stocktakes
- Keep receiving and dispatch bays clean, organised and free from obstructions, complying with GMP, hygiene and housekeeping standards
- Follow all health, safety, PPE and traffic‑flow rules, reporting unsafe conditions, near misses and equipment defects immediately
- Optional (if licensed): Safely operate a forklift to move, load and unload pallets, perform pre‑shift inspections and ensure safe stacking and storage
- Allocate storage locations and coordinate movement of stock to designated areas, ensuring FIFO/FEFO and traceability
